I
volunteer for an organization that delivers meals (not meals on wheels). I’ve been delivering for them on weekends for
many years. I like delivering for this organization because I can see the
impact, interact with the clients and it’s well run. As a volunteer they’ve made it very easy for
me to volunteer. I show up, collect my
route, someone loads the cooler into my car and I go. Easy peasy.
I know
when a new person is in charge of the volunteers and that they are responsible
for those of us that deliver meals. There is always a new change that is
intended to make things better. Some
times it takes a step back and some times it’s a leap forward. One of my favorite changes was the color-coding
of the meals with the meal routes. The
route sheet not only indicated what meal the client was getting (i.e. Sunday
dinner only) but highlighted it in a florescent color. The bag that contained the meal had a sticker.
It included the name of the meal and highlighted the words in the same color as
the route sheet– reducing my room for error.
They made
two changes recently that made things more difficult for me as a
volunteer. They eliminated the florescent
colors and switched them to black and white cutsie looking animals.
Eye roll – it felt like someone made a change
to make a change and not actually improving anything – but it did make for some
fun water cooler talk with other volunteers.
The
second change made is they started using brand new cooler bags. They look so much better than the old ones
and I have no doubt they keep the food cooler longer. The problem is that they’re significantly
bigger.
It makes it hard for those
loading the bags into the car – they can no longer sling it over their
shoulders. It also makes it more
difficult to put into the volunteer’s car.
I’m lucky my car is a hatch and that my route only has 1 cooler. If my route had more than one cooler – I
would no longer be able to volunteer or I would have to switch from the route
that I’ve had for 10 years. I’m not sure
what others are doing to get around the new space issue with the coolers.
These
changes got me thinking to my former role as a product manager and my current
role as a people leader. Before making
changes to a product or a process understand how it impacts your
stakeholders. Watch them perform the
function in the as-is world, talk with them, understand their challenges and
make sure when you roll things out communicate the why of the change. This will allow you to minimize the water
cooler talk and get more buy-in. It will
also ensure that not only are you fixing the problem but you are not
introducing yet a new one.